Checkboxes are an element field type within SETTINGS that can be created to filter those specific element fields when creating (and printing) documents. Most commonly, when a team first sets up their account, the checkboxes associated with element fields are in the DOCUMENTS tab within settings (see image below).
Creating a Checkbox Element Field
Users can also create their own checkbox element field in SETTINGS. For example, if a team wants to indicate within an element whether the wireless mic is needed (see image below), the team first has to set up this element field inside SETTINGS (see image below).
Image above shows checkbox within an element.
Image above shows where the checkbox element field is setup within settings by going to SETTINGS -- ELEMENT FIELDS -- going to the tab a user wants to add the element field (in this example the audio tab) -- and then clicking ADD NEW FIELD.
Checkbox Within An Element and the End Result of Printing Documents
It's important to know the end result of what the filters do before a user begins placing checkmarks.
Example: RUN OF SHOW document. Most commonly, this document includes all elements that are happening in the chronological order they take place.
If this is how a team wants their elements to print, within the document, click OPTIONS, then the FILTER tab, and ensure the dropdown menus are selected for "ALL." This will print all elements on a document regardless of whether they have a checkmark or not.
Example: WIRELESS MIC document. In this example, a team only wants to print elements that have the wireless microphone checkbox checked, most commonly because the person using the wireless mic doesn't need to know everything that is going on (like the run of show example), rather only needs to know when the wireless mic element is taking place.
In this example, a team will ensure that the "Wireless Mic Needed" filter is selected for YES. Notice in the background of the picture that only one element is showing - the only element that has the wireless mic checkbox checked from the elements area (see section below)
Checkboxes in an Element
Now that the end result is explained, and a user knows how to set up the checkbox element field, the article will end with where checkboxes are in elements.
The checkbox element field in an element is located wherever a team set it up in the settings.
By opening an element and clicking a checkbox element field, a user will place a checkmark or remove a checkmark. Placing a checkmark in the box will tell the filter YES in the documents section; removing a checkmark from a box will tell the filter NO in the documents.